Appendix 1 : Template for a Subject Access Request

( insert date )

 ( insert organisation address )

To the ( Data Controller or Data Compliance and protection team )

 Re: ( insert your name and current address )

I am writing to make a subject access request under the Section 7 (1) of the Data Protection Act 1998 for any personal information you hold about me and my child/children.

 Please process ALL information held including the list below:

 All information held by yourself.

1. All test results, x-rays etc held by yourself. (do not include this for school or Social services )

2. All internal and external emails whether I was CCed or not.

3. All internal and external phone logs where my family was discussed, including those not made to myself.

4. All minutes of any meetings that have taken place whether I was asked to attend or not.

5. All minutes of any Professional meetings whether I was asked to attend or not.

 I understand that I am entitled to a response within forty working days. I would be grateful if you would confirm this request by email (or by post if you do not have an email ) as soon as possible. Please send acknowledgement to (insert email address or postal address ).

Yours faithfully

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